This is a combined synopsis/solicitation for commercial project prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The U.S. Fish and Wildlife Service (FWS) is seeking qualified contractors to perform commercial window overhaul and replacement services for multiple government-owned residential houses.
The U.S. Fish and Wildlife Service, Yukon Delta National Wildlife Refuge in Alaska requires the overhaul and replacement of existing window systems in nine (9) nearly identical two-story government quarters elevated on pilings. Each unit features the same floorplan configuration, with mirrored layouts depending on location (see attachment). The current tilt-turn style windows, originally manufactured by Alaska Window in Fairbanks, have deteriorated and require full replacement.
The estimated construction magnitude for this requirement is between $250,000.00 and $325,000.00, and the contractor will be required to provide 100% performance and payment bonds.
Performance Location: Yukon Delta NWR Headquarters
807 Chief Eddie Hoffman HWY
Bethel AK 99559
Anticipated performance period: The contractor shall complete all work within 138 calendar days from issuance of the Notice to Proceed (NTP).
Wage Rates: General Wage Rate Decision Number: AK20250005 (05/16/2025)
State: Alaska
This Request for Proposal (RFP) is a TOTAL SMALL BUSINESS SET ASIDE and is conducted under the procedures of FAR Parts 12 and 13, incorporating provisions and clauses in effect through Federal Acquisition Circular 2025-06. The NAICS code is 236118 and the small business size standard is $45.0m.
Instructions to offeror:
It is mandated that all Small business contractors shall review all documentation and submit a proposal, which shall be considered final proposal by the agency. The contractor must show within the proposal relevant experience by demonstrate the ability to successfully complete as followed; all state and local law; provides appropriate licensed and certified within the state of Alaska for window replacement/installation and disposal with proposal.
Furthermore, additional details within statement of work (SOW) and attachments for additional details to create standard technical approach to the standard Award that will be made as a firm-fixed-price (FFP) contract. The basis of contract will be on technical approach and Price, as acceptability for this requirement below. Award of the contract will be made to a responsible source pursuant to FAR subpart 9.1.
Please submit your proposal via email to the government point of contact in accordance with proposal formal details with solicitation number in the subject and document (showing unit and total price) on company letterhead; Pricing Form; SAM.gov UEI code; point of contact phone number and e- mail address.
Refer to FAR provision 52.212-1 Instructions to Offerors. Commercial Items for additional submission guidance and include a copy of FAR provision 52.212-3 Offeror Representations and Certifications -- Commercial Items with applicable sections completed.
Bonds:
A bid bond is required. Contractors are reminded that any amount awarded over $35,000 requires submission of a Payment Bond. Any amount over $150,000.00 requires both payment and performance bonds. Bonds are due no later than 10 calendar days after award.
Format for Proposals:
1. Proposals shall be 8 ½ x 11
2. A page is defined as one face of a sheet of paper containing information
3. Typing shall not be less than 12 pitches (Times New Roman/Ariel/Etc.), 1-inch border, no artistic script fonts for readability
4. Elaborate formats, bindings or color presentations are not desired or required
Offerors shall submit proposals electronically via email in accordance with the instructions below. Failure to submit all required documents may result in the proposal being determined non-responsive.
At a minimum, the proposal package shall include the following:
1.Signed Solicitation - The solicitation document shall be completed and signed by an individual authorized to bind the Offeror.
2.Price Proposal - A detailed price quote identifying all costs associated with performing the work in accordance with the Statement of Work (SOW). Pricing shall be inclusive of all labor, materials, equipment, overhead, profit, and incidental expenses.
3.Technical Capability / Approach - A brief narrative describing the Offeror(s) technical approach, understanding of the requirement, and ability to perform the work in accordance with the SOW.
4.Past Performance / Experience - A summary of relevant experience performing similar work, including project descriptions, locations, and points of contact.
5.Representations and Certifications - Confirmation that the Offeror(s) representations and certifications are current and accurate in the System for Award Management (SAM.gov).
6.Bonding Information - Evidence of the Offeror(s) ability to obtain performance and payment bonds in the amount required by the solicitation.
Any and all questions shall be submitted via email only; no verbal questions will be accepted or answered. Please be sure to include the solicitation number in your proposal and in the subject line of any email submitted.
Email Submission Instructions for Site Visit Requests, Questions, and Proposal Submissions:
[email protected] Site Visit (2 visits): 2:00 PM (AK) Thursday, February 5, 2026
2:00 PM (AK) Thursday, February 19, 2026
Question Deadline Date: 12:00 PM PST ¿ Monday, February 23, 2026
Proposal Due: 12:00 pm PST ¿ Thursday, March 5, 2026
Solicitation Package include:
-SAM.gov Announcement
-SF1442 - Solicitation
-Pricing/Bid Form
-Clauses & Provisions (Terms and Conditions) Wage Rate Determination
-Statement of Work (SOW) w/attachments
To have a proposal considered for award, respondent must be registered at the System for Award Management (SAM) website (https://www.sam.gov ) as an active vendor by the time an award decision is necessary.