Hospital Grade Mattress Inspection Services - STC

DESCRIPTION OF SERVICE:

The Contractor shall provide all labor, transportation, tools, supplies, and any equipment necessary to provide hospital grade mattress inspection services.

The Saint Cloud VA has an average population of 6 patients in an acute care setting, 110 patients in a domiciliary rehabilitation environment and 200 patients in a long-term care setting which would be on varying mattresses.

Average number of mattresses to be inspected annually is approximately 316, quantities may increase or decrease slightly (+/- 5%) due to patient volume.

Mattresses include, but are not limited to Geo Mattress, Comfortrest/Umano, Spann, Hill Rom and Hovermatts.

Contractor personnel will be escorted by VA staff to the designated locations / patient rooms.

Removal of linens will be provided by VA staff.

The contractor shall perform comprehensive inspections of all hospital-grade mattresses within the facility, including the mattress cover and internal core.

The Contractor shall develop and submit to the Government for approval, a written inspection checklist that will be used for on-site mattress inspections, within ten (10) calendar days after contract award. 

Inspection tasks:

• Perform a visual inspection of the mattress cover for any visible signs of damage, such as cuts, pinholes, tears, snags, stains, warping, or cracking.

• Check the zipper to ensure it closes properly and is free of damage.

• Remove the mattress cover (during secondary inspections) to inspect the inner core for any staining or odor, which indicates fluid ingress.

• Conduct a fluid ingress test, such as the use of a black light, or pinless moisture meter.

• Test the mattress's impermeability in accordance with the manufacturer's recommendations.

• Assess mattress support to ensure it continues to provide adequate pressure redistribution for patient safety.

• Structural Integrity: check for sagging, splitting or foam failure. 

The contractor will identify and produce a list/report of all mattresses that failed inspection.

Each failing mattress will be identified on the cover with a strip of blue duct tape.    

PLACES OF PERFORMANCE:

St. Cloud VA Medical Center

4801 Veterans Drive

St. Cloud, MN 56303

POTENTIAL SCOPE OF WORK:

See attached Statement of Work (SOW)

POTENTIAL CERTIFICATIONS AND LICENSURE:

See attached Statement of Work (SOW)

SUBMITTAL OF RESPONSES:

Responses shall be sent via electronic mail only by 10:00am Central Daylight Time (CDT), 03/14/2026 to:

Mark Clayburne Jr.

Contracting Specialist

E-mail: [email protected]

Offerors shall submit a capability statement indicating their ability and experience to provide the services cited above; such statement shall also list:

• Name of offeror
• Address of offeror
• DUNS Number of offeror
• Point of contact name, phone number, and e-mail of offeror
• Whether or not vendor is SDVOSB or VOSB; SDVOSB and VOSB will be verified through Vet Biz at https://www.vip.vetbiz.gov.
• Whether or not vendor has General Services Administration (GSA) Federal Supply Schedule (FSS) contract; if so, please provide GSA FSS contract number
• certifications and licensure that its applicable staff holds